Whereas the parties have agreed the Municipality is responsible for scheduling and maintaining Hall facilities and the Renter wishes to use York Community Hall, the parties hereby agree to the following:

The RENTER shall be responsible for:

1. Payment to secure the hall rental booking is due in full upon signing of the rental agreement.
2. Person(s) renting the hall as a “Resident” will provide a valid document to act as proof of “Resident” status.
3. All Renters will provide a valid government issued I.D that matches the provided address outlined in the “Rental Details Page” or if the address is different, will provide a document/bill to accompany the government issued I.D with corresponding address.
4. Contacting the Facility Booking Scheduler at 902-812-5424 if equipment is out of place or damage is visible prior to commencement of booking.
5. This Agreement may be terminated prior to the scheduled function by The Renter or by The Municipality given that notice is provided by telephone and/or e-mail and at least 72 hours prior to the rental date. Failure to do so will result in forfeit of the full rental amount. All cancellations within the 72 hours with provided reason is at the discretion of the CAO/Mayor.
6. The renter will respect the surrounding neighbors and adhere to the Curfew/No Noise times as follows: Sunday-Thursday being 11pm, Weekends (Friday & Saturday) being 1am.
   1. Pertaining to Curfew, this means all rentals will be completed, cleaned, restored to the state prior to when the rental commenced and all individuals will have exited the premises at or before the curfew time outlined above in Section 6.
7. The Renter shall be responsible for ALL Municipality property during the period of the rental and shall pay for any damage, breakage, theft or defacing of or to Municipality property occurring, during, or as a result of the rental.
8. The Rural Municipality of York is not liable for any damage to or loss of any property brought into the Premises in conjunction with the rental type by the Renter/Group named on this agreement or their members, officers, employees, agents, or contractors or any person who attends the function.
9. The renter shall indemnify and hold harmless “The Municipality,” its agents, its representatives, its suits and any other expenses of any sort or at any time arising out of the function, caused in whole or in part by any negligent act or omission of the Renter, his agents, employees, volunteers or anyone directly or indirectly employed by any of them or anyone for whose acts they are responsible or may be liable.
10. The renter shall adhere to regulation specified by the Provincial Fire Marshall, the Liquor Control Commission and The Municipality’s bylaws and regulations. Fire regulation states the maximum occupancy in the Community Hall is listed as 140 individuals with NO EXCEPTIONS.
11. The renter shall supervise and be in control of ALL persons in attendance at the function and to restrict persons to the premises, as required.
12. The renter is responsible for ensuring that all persons in attendance at the function observe the parking availability and restrictions as per the diagram presented in Appendix A to this Facility Rental Agreement.
13. The setup and take-down of any equipment; equipment is expected to be cleaned/disinfected and stored neatly as before rental occurred by the renter outlined in this agreement.
14. All equipment, decorations, etc. must be out of the facility before or at the agreed upon time per Section 6 of this agreement on the booking date. The Municipality will not be responsible for any equipment or decorations left behind after the booking. The renter is responsible for any damage caused to the walls, cleanup or property overall in result of the rental event.
15. The Renter(s) using the kitchen area are also responsible for ensuring all counters and cooking surfaces are wiped down, all dishes used are washed, dried and stored, and all appliances (e.g., coffee maker, kettle) are unplugged and floors swept. If these basic cleaning/tidying responsibilities outlined in Appendix B are not fulfilled by the Renter, the Municipality reserves the right to retain the Rental deposit fee that was initially collected upon signing of this rental agreement.
16. Decorations – No decorations, temporary fixtures, or any materials, or applications that may cause irreversible damage may be affixed to the walls and or ceilings of the facility that requires the use of adhesives, nails, tacks, staples, tape, or certain types of paint. Renter is responsible for all repairs if damage should occur.
17. Any infraction to the above conditions as well regarding Provincial fire, Liquor Commission and Municipality Bylaws and Regulations, shall result in suspension of the Renter’s privileges in the Municipality and the renter being banned from the municipality premises altogether.
18. The person(s) signing this agreement is (are) at least 19 years of age, has (have) authority from the group to sign (as applicable), will be the person(s) to whom any claim will be made, and who will accept any claim on behalf of the group (as applicable).
19. In addition, the parties mutually agree:
    1. The Renter may have access to the facility for event set-up the evening prior to the booking date upon request, only if the hall is available and only for the amount of time deemed reasonable for setup with respect to the Booking Scheduler.
    2. If the User needs to adjust heat or cooling settings without approval it is expected that the settings will be returned to the original settings prior to the rental.
    3. The User shall not sublet or rent to a third party without written consent of the Municipality.
    4. Scheduled times may be altered with the consent of both parties.
    5. Any refunds of the Rental Deposit and/or cancelled booking fees paid will be refunded within 5 days of the cancellation notice.
    6. All Municipality facilities are Tobacco Free Facilities and there is zero tolerance for tobacco use inside the buildings. It is agreed upon, that smoking will be 15 feet away from the building, with “Butts” properly disposed of.
    7. Absolutely NO illegal drugs will be permitted at the facility or on Municipality grounds (Parking lot, playground).
    8. No alcohol will be consumed on the premises unless a viable liquor license is provided to the municipality for the event, Failure to comply will result in police involvement.
20. Please Note, Failure to comply with all the above requirements, will result in banning of all future rentals and the named individual of this agreement being banned from all municipal properties, as well, the Rental Deposit will be retained for repairs, cleaning fees, and issues regarding the rental at the discretion of the CAO/Mayor of the municipality of York.

Should you have any issues with the building during your booking please contact Tina at 902-812-5424.